Position Summary: 

Key Duties & Responsibilities:

• Manages all aspects of retreats at Silver Lake Camp and Retreat Center. This includes, but is not limited to, marketing, recruiting, scheduling, hosting, and billing retreat group reservations and special events, when applicable.
• Manages and tracks the full operational budget of Silver Lake, in collaboration with the Director – Silver Lake Camp and Retreat Center and Southern New England Conference, UCC Finance staff.
• Demonstrates willingness to work a flexible schedule including weekends and summer months.

• Responsible for the scheduling of site use, in collaboration and communication with the Director – Silver Lake Camp and Retreat Center and other year-round staff team members.
• Acquires all needed retreat group information for the on-site staff to provide a welcoming experience at Silver Lake. Information is updated continuously and shared weekly with staff in preparation for groups.
• Provides hospitality and interfaces with retreat groups during their retreat.
• Works with Program Director (and Director and/or Ropes Lead Scheduler, when applicable) to assure adequate and consistent excellent low and high ropes facilitation and staffing.
• Conducts evaluative follow-up with all retreat groups to obtain feedback on their time and experience at Silver Lake, utilizing information gained to strengthen the program and improve the participants’ experience, and sharing with the appropriate Silver Lake Camp and Retreat Center staff members, as needed.
• Develops strategies and marketing plans to attract new retreat groups, resulting in growth of participants served, and increase of income generated.
• Schedules and attends recruiting/marketing/promotional events to promote the retreat business and ministry goals of Silver Lake, as needed.

• Reviews and summarizes reports and documents, budgets, financial forecasts, trends, and prepares monthly cost analysis compared to current budget, as needed.
• In collaboration with the Director and Site Manager, seeks, negotiates, and implements operational cost-saving initiatives with vendors, services, utilities, etc.
• In collaboration with the Conference finance staff, makes deposits and submits bill payments regularly and prepares the back-up documents needed, including payroll documentation.
• Assists the Director – Silver Lake Camp and Retreat Center in the long-range financial planning process, pipelining or forecasting preparation, as well as the development and implementation of new business streams, grant proposals, etc.
• Maintains, expands, and tracks Camp Store operations, retreat operations, and office operations, with special attention to financial record-keeping, organization, and generating reports as needed.
• Organizes broader fundraising initiatives and special fundraising events, in collaboration with the Director, Silver Lake Administrator and Conference Development Team.
• Supports and assists Administrator in annual appeal and additional development efforts, as needed.
• Supports Silver Lake Administrator in overseeing application review and distribution of funds for summer camp scholarships.

• Serve as a Director-on-Duty during the Summer Camp season and during retreats, as needed.
• Assists in managing medical emergencies, including making hospital runs, as needed.
• In collaboration with the Administrator and Registrar, oversees and is responsible for the effective running of the Camp Store, including tracking payments and charges; supervising the Store Manager and training them to train and manage all workers; ensuring effective and efficient inventory management and product presentation.

• Handles and processes insurance and Worker’s Compensation claims.
• Keeps website updated in coordination with Administrator.
• Creates emails and social media communication about retreat opportunities and fundraising events in coordination with Administrator.
• Shares office administration and reporting duties as needed.
• Performs other duties as assigned.

• As part of your job duties, you will be required at least once a month to be present (online or in-person when Conference protocols allow) during the gathering time of a worship service of one of the SNEUCC churches.
  • You will bring greetings from the SNEUCC Conference; providing an introduction, as it relates to your role.
  • This may include being invited to share words during coffee/social hour or announcements; a script is provided by the Development team that you can draw upon to compose a short paragraph (2-3 sentences) letting the congregation know that you are present, and to highlight your program area, its offering, and connect it to proportional giving.

• The Retreat and Finance Manager – Silver Lake Camp and Retreat Center will be required to participate in Conference-Sponsored events throughout the year.

Qualifications:

• Bachelor’s degree preferred.
• Experience in oversight of the payroll process preferred.
• Previous experience with budgeting required.
• Strong problem solving and written and oral communication skills.
• High degree of self-initiative, and ability to function with minimal direction.
• Prioritizes and handles multiple projects simultaneously and follows through on issues in a timely manner.

Physical Requirements:

ADA Compliance:

Location: Southern New England Conference United Church of Christ

Contact: Irma Reyes

Address: 125 Sherman Street Hartford CT 06105

Phone: 860-761-7197

Email: Click to email

Attached file(s): Retreat and Finance Manager - Silver Lake Camp and Retreat Center