Office Manager - Somerville, MA

Office Manager - Somerville, MA

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Our fabulous, fun, progressive, and arts-friendly UCC church is looking for an Office Manager.
Under the direction of the Lead Pastor, the Office Manager supports the staff and congregation, oversees the use of the building by renters and members, and is often the “first face” that people “meet” when communicating with First Church. During the COVID-19 pandemic, parts of this job may be able to be done digitally although we hope a candidate will be able to come into the office (where they will be alone) some of the time. 

We are seeking a candidate with a background in office management. Experience with website management, online meeting platforms, and social media is essential. Experience with quickbooks and database management would also be helpful. Ability to set priorities independently and manage deadlines as well as balance short and long term priorities is needed. This position also requires acumen in calendaring, both long-range internal planning and outward-facing weekly and monthly communication. 

 

Qualifications: 

At least one year of administrative experience. Some experience in a church would be helpful, but you need not be a member of our, or any, religious community. LGBTQIA and minorities are especially encouraged to apply.
 

Helpful Skills: 

Demonstrated proficiency with Google Docs, Google Sheets and other Google editing and publishing apps. Experience with website management, online meeting platforms, and social media. Basic video editing skills. Sensitive phone manner, efficient and thoughtful business email communications..

  The ideal candidate will be self-directed and possess qualities of enthusiasm, warmth, leadership, and competence.

 

Benefits: 

Generous paid vacation, some flexibility in setting hours, walking distance from Davis Square T Station.

We plan to fill the position with someone who anticipates at least a two-year commitment. The position is 30 hours per week, Monday-Friday, at a wage of $20.00/hour. 
 

 

 

RESPONSIBILITIES (include, but are not limited to):

 

Administration

  • Work closely with Lead Pastor (supervisor), Associate Pastor, Music Director, and Family Ministries Director

  • Keep regular office hours, attend meetings as required, and receive visitors (when the building reopens - anticipated in 2021)

  • Triage communications by mail, email, and phone and facilitate appropriate and timely handling of requests

  • Accomplish weekly tasks relating to worship preparation including preparing the digital bulletin and doing simple video editing. 

  • Attend weekly digital worship to help with technology and management. 

  • Maintain up-to-date public calendar of events

  • Prepare and send weekly communication and digital programming schedule

  • Provide administrative and procedural support to committees, working closely with church leaders as assigned

 

Operations

  • Receive and organize operational and committee materials and file in accordance with retention guidelines

  • Provide ongoing file maintenance and oversight, including physical and computer files, emails, and cloud-based storage

  • Work closely with the Treasurer, Finance Committee, and Counters to support financial operations by receiving, tracking, and filing invoices and facilitate bill payment as assigned

  • Perform database entry and retrieval regarding demographics, contact information, and pledging

  • Order supplies for the office, janitorial, liturgical, staff, and committee needs

 

Building

  • Facilitate rental of the building while exercising judgment in corresponding regarding rental inquiries (our building is currently closed to most renters)

  • Provide support for rentals by building relationships with renters, establishing contracts, following guidelines regarding rental rates and building use, communicating bookings by calendar and email, providing keys and ensuring their return, collecting and tracking payments

  • Work closely with cleaning staff, supervisor, and Buildings & Grounds Committee to ensure that cleaning tasks are appropriately conducted, the building is kept tidy, maintenance needs are addressed, and inspections are up-to-date

Location: First Church Somerville UCC

Contact: Personnel Committee

Address: 89 College Avenue Somerville, MA 02144

Phone: 6176256485

Email:

Website: firstchurchsomerville.org


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