So what does a congregation need to do in order to support its faith formation and/or youth ministry leader to serve the church most effectively? Here are 7 key ways that can ensure your congregation will receive the best from its faith formation staff person:
Clear Job Description and Expectations
A job description with clear roles and responsibilities, a plan for oversight, and an evaluation process will help to avoid misunderstandings among leadership roles. And remember, a job description can and should be adapted and updated to meet the changing needs of both the staff person and the congregation.
Faith Formation and/or Youth Committee or Board
No matter the size of your congregation, the staff person cannot possibly do it all on their own. A faith formation committee can assist with policy-making, communication, recruitment, taking care of program specifics, as well as serving as a sounding board for plans and dreams. This group also can help guard against the “Lone Ranger Syndrome” in a staff person. Help create a team with a variety of gifts and skills to manage all of the necessary tasks successfully.
Parish Relations Committee
Having a small group of trusted people to hear your staff person’s concerns, alongside relating constructive feedback from the congregation, is a good way to keep communication flowing and provide direct support for your staff person. This group can also lift up and celebrate the gifts of this person to the congregation, particularly when he/she is working behind the scenes. Unless your congregation worships intergenerationally each week, much of the faith formation and youth ministry is accomplished out of sight from the main gatherings of the congregation. This committee can help the rest of the congregation to know what these staff persons do every day (not just on Sunday!)
Be sure that your faith formation staff person’s contract and your church budget allow for the funding, time, and support for them to attend a conferences, take courses, or attend workshops and webinars. This will keep them on top of their ministry, and your people and your programs will end up benefitting from these opportunities as well. The Southern New England Conference offers a training program with classes for everyone from seasoned professionals to those just starting out, as well as for interested lay persons.
While an evaluation process may appear foreboding at the outset, the absence of such a process can be interpreted as a lack of caring for the staff person and what they do. Encouraging your faith formation ministry leader to set goals and reflect on how they were or were not achieved is a good way to help both the staff person and the congregation to grow in this ministry together. Talk about how these faith formation and/or youth ministry goals support the mission of the entire church.
Begin your staff person’s ministry in your congregation with a service of covenanting (with food afterward!) Celebrate key anniversaries. Send birthday cards and other such greetings at appropriate times of the year. Thank your staff person regularly, particularly for all of the behind-the-scenes work that most people don’t see and aren’t aware of.
Recognize Stress and Burnout
Know the signs of stress and burnout. Be sure the appropriate person or persons communicate with your staff person if they notice these signs. Managing all of the program and congregational details in faith formation and/or youth ministries can be overwhelming. And it can feel all the more overwhelming if the congregation expects the staff to handle it all themselves. Help to develop a culture of volunteering, care, and support within your congregation. Help the staff person with his/her time management skills, if needed. And be sure to maintain open communication at all times to alleviate future burnout and stress.
Of course there are way more than 7 ways to support your faith formation staff members. I hope you will use these recommendations and your imagination to celebrate the gift you have in those who are passionate about faith formation and youth ministries.
Two great resources that delve more deeply into this topic are from the staff at Ministry Architects :
Sustainable Children’s Ministry: From Last-Minute Scrambling To Long-Term Solutions
by Mark DeVries and Annette Safstrom
Sustainable Youth Ministry: Why Most Youth Ministry Doesn’t Last and What Your Church Can Do About It
by Mark DeVries
Also, see our handbooks written specifically for Southern New England Conference UCC faith formation and youth ministry leaders and their congregations.
Debbie Gline Allen serves as a Minister of Faith Formation on the Conference’s Faith Formation Ministry Team. She also serves as the administrator of the SNEUCC Faith Formation Leadership Program. Her passion for ministry is with children and family...